Material Ordering and Receiving
The right materials at the right time prevent delays and waste. This procedure ensures our ordering and receiving process is organized, accurate, and efficient.
Procedure Steps
Follow each step in order. If something does not apply to the current situation, note it and move to the next step. If you find a better way, bring it to your group leader so we can improve the procedure for everyone.
Review the project schedule and identify material needs at least 2 weeks before they are required on site.
Submit material requests through the approved ordering system. Include specifications, quantities, delivery date, and delivery location.
Obtain at least two quotes for any order over $500. Stewardship means getting the best value, not just the lowest price.
Verify all orders against the project specifications before placing them. Wrong materials waste time and money.
When materials arrive, inspect them immediately. Check quantities, quality, and condition. Do not accept damaged goods.
Document any discrepancies between what was ordered and what was received. Notify the vendor within 24 hours.
Store materials properly according to manufacturer requirements. Protect them from weather, theft, and damage.
Update the project material tracking log with received quantities and storage locations.
Who This Applies To
Related Procedures
Our subcontractors represent us on the jobsite. This procedure ensures we select, manage, and hold our subs to the same standard of excellence we hold ourselves.
A clean jobsite is a safe jobsite, a productive jobsite, and a professional jobsite. How we keep our workspace reflects who we are.